Full-time
Administrative Assistant
Posted on 11 November 26 by Ed Perito
- Toronto, Ontario
- CAD$55000 - CAD$ per Year
Powered by Tracker
Job Description
Our client, a well-established company in the construction and rental industry, is looking for an experienced and detail-oriented Administrative Assistant to join their team.
This is an excellent opportunity for an administrative professional with 5+ years of experience in general office administration, strong Microsoft Excel skills, and hands-on experience with invoicing and accounts receivable management.
The successful candidate will play an important role in supporting day-to-day office operations, with a particular focus on preparing invoices, monitoring accounts receivable, and maintaining accurate administrative records.
We are looking for someone who is highly organized, dependable, and comfortable handling a variety of office responsibilities in a small business environment.
Key Responsibilities
- General Office Administration: Handle day-to-day office duties, correspondence, document preparation, filing, and general administrative support.
- Invoicing: Prepare, process, and maintain customer invoices using Microsoft Excel-based systems, ensuring accuracy and timely submission.
- Accounts Receivable: Monitor outstanding invoices, track customer payments, follow up on overdue accounts, and maintain accurate AR records.
- Data Management: Maintain and update spreadsheets, financial records, and other administrative documentation.
- Accounting Support: Assist with basic bookkeeping and financial administrative tasks using QuickBooks, working under the guidance of the external bookkeeper.
- Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.
Qualifications & Skills
- 5+ years of experience in general office administration or an administrative support role.
- Strong working knowledge of Microsoft Excel, particularly for invoicing, spreadsheets, and data management.
- Previous experience with QuickBooks is essential.
- Hands-on experience with invoicing and accounts receivable management.
- Well-rounded office administration experience, with the ability to manage multiple responsibilities.
- Strong organizational skills and excellent attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines
- Experience in the construction industry or a small business environment is considered an asset.
- Exposure to the rental industry would be an additional advantage.