Job Description

Our client in the broader public sector is hiring a Bilingual Administrative Assistant to provide part-time administrative support to a national program focused on service delivery and stakeholder coordination. This role involves managing high volumes of communication, supporting documentation processes, and assisting with the coordination of meetings and day-to-day operations.

• Location: Remote (must reside in Eastern Time Zone, Canada)

• Work model: Fully remote

• Schedule: Part-time, 3 days per week (Monday, Tuesday and Friday), 7.25 hours/day

• Contract duration: 2 months, with possibility of extension

• Start date: June 23

Responsibilities

• Respond to a high volume of emails and phone calls from internal staff, service users, and external partners

• Track and organize documentation to support efficient processing of applications and requests

• Assign materials to contracted reviewers and ensure timely completion

• Classify and file communications and documentation accurately

• Provide logistical and administrative support for virtual and in-person meetings, including preparing materials and tracking registrations

• Coordinate translation requests from team members and follow up as needed

• Perform general administrative tasks to support the smooth operation of the team

Requirements

• Fluency in English and French, with excellent written and spoken communication skills in both languages (language proficiency will be assessed)

• Proficient in Microsoft Office, especially Word and Excel

• Strong communication and interpersonal skills

• High attention to detail and strong problem-solving abilities

• Excellent organizational and time management skills

• Ability to work both independently and as part of a remote team

• Comfortable handling confidential and sensitive information

• Minimum 2 years of administrative experience

• Must be available to start immediately