Job Description

• Making travel requests and preparing expense reports using our travel system.
• Organize meetings and/or events.
• Organize and track support materials, prepare and distribute agendas, book, and confirm room availability and set up and arrange hospitality and equipment requirement.
• Attend meetings, take, and transcribe the minutes, note actions, circulate minutes for comments and approval, track follow up actions and commitments.
• Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed.
• Manage team calendars: Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed.
• Proof-read; ensure proper document formatting, spelling and grammar.
• Proof-read for approval: ensure cost coding is appropriately reflected in approval documentation. Ensure recommender has recommended.
• Cost out office supplies, get approvals, order, receive, store or distribute. Use SAP to record the purchase, attach supporting documents, get approvals, etc.
• Data entry to update tracking log in Excel, track documents as needed.

• Must have a valid reliability clearance. 
• must have 12 months of relevant experience in a business environment
• Experience providing administrative support to executives, VPs or management within the last 6 months. 
• Proficiency with Microsoft Office, GCDocs, SAP/GBT Travel System, application of the National Joint Council or Treasury Board travel directive.
• Previous experience working in the federal government would be considered an asset. 
• Excellent time management and planning skills.