Key Responsibilities:

Budgeting & Financial Planning

• Assist in developing annual budgets aligned with organizational goals.
• Monitor actual vs. budgeted performance; analyze and explain variances.
• Prepare financial forecasts and cash flow projections.

Accounting & Record Keeping

• Maintain and reconcile general ledger accounts.
• Record and reconcile financial transactions, including bank accounts and revenue recognition.
• Review and ensure the accuracy of accounts payable, accounts receivable, and payroll entries.
• Ensure compliance with Generally Accepted Accounting Principles (GAAP).

Financial Reporting

• Prepare monthly, quarterly, and annual financial statements.
• Complete government reports, including OHRS/MIS, CAPS, Community Quarterly Reports (formerly SRI), and the Annual Reconciliation Report (ARR).
• Support ad-hoc financial reporting needs for board meetings and stakeholder updates.
• Prepare government funding reports and respond to information requests.

Regulatory Compliance

• File regulatory reports such as T3010, HST, and property tax rebates (where applicable).
• Ensure compliance with nonprofit sector financial reporting requirements.

Audit Coordination

• Prepare detailed year-end schedules and documentation.
• Coordinate and facilitate annual external audits or financial reviews.
• Monitor adherence to internal financial controls and address audit findings.

Cash Flow Management

• Oversee day-to-day cash management and bank reconciliations.
• Forecast cash flow requirements for operations and program delivery.

Banking Relationships

• Maintain positive working relationships with financial institutions.
• Monitor and review banking services and fees for accuracy and efficiency.

Policy Development & Oversight

• Ensure compliance with internal financial policies and controls.
• Assist in developing and updating finance-related procedures.

Payroll

• Oversee and provide support to payroll processes, ensuring accuracy and timeliness.

Technology & Systems Management

• Manage financial systems and software; ensure effective use of technology to streamline processes.
• Maintain and optimize financial reporting tools.

Board & Committee Support

• Collaborate with the CFIO to prepare materials for the Finance Committee and Board of Directors.
• Provide financial insights and recommendations to support strategic decision-making.

Qualifications & Competencies:

• Minimum 3 years of hands-on experience in accounting, budgeting, and reporting in the nonprofit sector (health sector experience preferred).
• Strong knowledge of month-end, quarterly, and year-end cycles, including journal entries and schedule preparation.
• Experience with payroll processes and monthly variance reporting.
• Proficiency with financial accounting systems; experience with Sage 300 is a strong asset.
• Familiarity with Ontario Health (OH) and Ministry of Health (MOH) reporting (e.g., OHRS/MIS, CAPS, Community Quarterly Reports).
• Strong analytical and problem-solving skills across organizational functions.
• Excellent organizational, time management, and attention to detail.
• Superior communication skills (verbal and written).
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities and meet deadlines effectively.