Job Description

Key Responsibilities:

• Process invoices and vouchers in compliance with established policies, procedures, and regulations.
• Reconcile supplier statements with expenditure records and maintain an organized filing system for purchase orders.
• Review purchase orders for goods received and collaborate with suppliers, the Warehouse, and the Facilities team to resolve any discrepancies.
• Handle manual payroll claims, ensuring accuracy and compliance with company policies.
• Escalate discrepancies or irregularities to the approving Manager for resolution.
• Accurately code invoices and expense claims for cost analysis and audit purposes.
• Perform data entry for timesheets and payables.
• Prepare and issue accounts receivable invoices, maintaining a detailed log of all invoices and payments.
• Follow up with the appropriate business units regarding discrepancies and overdue accounts.
• Maintain comprehensive files and records of all financial documents, ensuring proper tracking and secure storage.
• Manage the receipt, recording, and distribution of incoming mail and invoices.
• Coordinate outgoing mail, courier pickups, and deliveries for the Finance and Payroll team.
• Provide administrative and clerical support for projects assigned by the Manager and other team members as needed.

Qualifications:

• A minimum of 3 years of progressive experience in an accounting role.
• Solid knowledge of financial, accounting, and administrative processes and practices.
• Exceptional attention to detail and accuracy.
• Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Strong interpersonal, communication, and customer service skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Proven ability to thrive in a dynamic, multi-tasking work environment.
• Experience with Great Plains accounting software and payroll systems is an asset.