Administrative Assistant

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Job Description

The Administrative Assistant plays a vital role in supporting our clients in a high-energy, fast-paced department. This position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously.

The Administrative Assistant coordinates complex schedules, handles confidential information with discretion, and ensures smooth communication across teams. Your adaptability and attention to detail are crucial for seamless task execution. This role contributes directly to the success of our client's initiatives.

Candidates must be eligible to work in Canada.

Responsibilities:

Answering and directing phone calls and managing guest experience at the front desk
Coordination of calendars, meeting invites and agendas
Booking and setting up meeting rooms and facilitation of meals/refreshments
Reviewing, understanding and enforcing company policies
Organize and responsibly handle confidential information: HR, personal, business, finance
Briefing notes and meeting minutes as required
Compiling, reviewing and submitting expense reports
Employee/direct report expense reviews for accuracy and adherence within company policies
Other administrative tasks as required

Requirements:

2+ years experience as an Administrative Assistant
Comfortable speaking with guests and clients over the phone, and greeting/directing guests in-person at the office
Experience in Microsoft 365 applications
An understanding of calendar coordination, expectation & time management
A responsive, open and clear method in your daily communications

Job Information

Rate / Salary

$18 - $22 per Hour

Sector

Accounting