Job Description

Position: Director of Finance and Administration
Location: Downtown Ottawa (Permanent, On-site, 4-5 days a week)
Client: A unionized, not-for-profit charitable community agency

This is an incredible opportunity for a passionate finance professional with a heart for the non-profit sector, ready to make a real difference and help transform a critical department. If you are committed to contributing to an organization that’s focused on empowerment and support for women, we would love to hear from you.

Responsibilities:

• Manage daily finances, budgeting, funder reporting, and compliance with grants and non-profit regulations.
• Provide regular financial reports to the Executive Director and Board of Directors.
• Monitor spending against funder budgets, recommend corrective actions, and ensure timely financial and metrics reporting.
• Create and submit financial reports, budget updates, and monthly statements for internal stakeholders and funders.
• Work with the Executive Director to prepare funding proposals, advise on budget structure, and collaborate on staffing and benefits budgets.
• Develop and maintain annual, departmental, and operational budgets, and manage accounts payable and posting transactions.
• Liaise with the Finance & Audit Committee, preparing and presenting reports to the Committee and Board.
• Manage cash flow, approve payments, and ensure timely billing and revenue collection alongside the Executive Director.
• Complete month-end tasks, maintain supporting documentation, prepare reconciliations, and calculate revenue accruals/deferrals.
• Oversee petty cash, optimize overhead allocation, and track donation receipts and charitable returns.
• Develop and monitor investment policy, maintain relationships with funders and donors, and manage banking relationships.
• Automate and digitize finance and administration processes, lead the migration to a new accounting system and ensure a transition from paper-based to digital systems.
• Develop and implement financial and administrative policies and procedures.
• Review and approve bi-weekly payroll, liaise with benefit and RRSP providers, and ensure compliance with WSIB and Union Dues reports.
• Oversee contractor relationships and manage IT strategy and system implementations.
• Collaborate with the Executive Director to mitigate risks and support financial and operational aspects of projects.

Qualifications:

• University degree or college diploma in accounting.
• Chartered Public Accountant (CPA) designation.
• 5-7 years of progressive experience in a similar non-profit charity environment.
• Extensive experience with managing multiple overlapping grants and contributions.
• Strong familiarity with non-profit and charity reporting requirements and standards.
• Experience administering payroll in a unionized environment.
• Proven ability to create and present financial reports to management and boards of directors.
• Extensive experience in budget creation, forecasting, and managing internal controls.
• Advanced proficiency in Excel.
• Experience with Sage 50 is an asset.

Benefits:

• Health Benefits: After 3 months, the candidate will be eligible for a shared benefits plan (50/50 coverage).
• Time Off:
  • 3 personal days
  • 12 sick days
  • Minimum 15 days of vacation
• Parking: Opportunity for parking at an additional cost of approximately $35/month.

Why This Role Is Special:

• Join a highly respected charity that is making a significant impact on the lives of women across Canada.
• Play a key role in transforming the organization’s financial systems, from paper-based processes to a fully digital environment.
• Take on a leadership position where you can drive change and help shape the agency's future.