Job Description

Our client, a regulatory body, is currently seeking an Administrative Assistant to join their team on a full-time basis for a contract of 11 weeks to start with potential of extending until early 2026. This role will be onsite once a week Downtown Toronto, and the rest of the week will be remote. 

Responsibilities: 

• Act as the primary contact for team inquiries, providing information and assistance.
• Document and update administrative procedures for the team, and maintain relevant databases.
• Provide general administrative support, including liaising with stakeholders, drafting correspondence, memos, reports, and presentation materials, and assisting with mailings.
• Support a team of 4-5 individuals with scheduling and calendar management, meeting coordination, minute taking, and other related administrative tasks
• Prepare documentation
• Manage records as the SharePoint administrator, ensuring file structures, naming conventions, and access rights for authorized users are maintained according to Information Management standards.

Requirements: 

• Completion of post-secondary education (College Diploma or Bachelor's Degree).
• A minimum of 2 years of experience working in an Administrative role.
• Experience working in a regulatory environment, non-profit/association, health care, or legal industry is a strong asset
• Excellent written and oral communication skills.
• Strong organizational skills and attention to detail. 
• Proficient on MS Office and SharePoint.
• Must be able to multi-task and prioritize in a fast-paced environment
• Must have experience supporting multiple executives