Position Overview
Reporting to the Secretary General, this role manages administrative, communication, reception, and liaison duties for the Presidents office. The position involves handling confidential tasks, coordinating meetings, maintaining records, and ensuring smooth office operations with professionalism, discretion, and initiative.

Key Responsibilities

• Provide administrative and secretarial support to the President and Secretary General, including scheduling, correspondence, and visitor reception.
• Organize meetings for the Board of Governors and committees (e.g., scheduling, logistics, documents, and expenses).
• Assist with travel arrangements, expense reports, and credit card reconciliations.
• Prepare and distribute documents for meetings and follow up on decisions.
• Create tools and templates to streamline communication and workflows.
• Support staff with administrative processes and task scheduling.
• Maintain a confidential filing system and ensure efficient office operations.
• Act as the first point of contact, prioritizing and handling inquiries professionally.

Requirements

• Diploma in office administration or equivalent experience (5+ years).
• Experience with customer service, administrative systems, and tools (e.g., Word, Excel, databases).
• Basic accounting knowledge (budgets, expense reports).
• Strong bilingual communication skills (English and French).

Essential Skills

• Excellent organization and time management.
• Ability to manage confidential information with discretion.
• Strong interpersonal and communication skills.
• Initiative, attention to detail, and adaptability.