Job Description

Our federal government client is seeking the services of an experienced Administrative Assistant to provide temporary help in the mail room in their office in Calgary. This is a 48-week full-time contract.

Tasks (including but not limited to):

• Process incoming mail/courier items;
• Determines if incoming mail/packages are sent direct to client or routed to appropriate classifier for capture into the information systems,
• Process outgoing mail/courier items;
• Organizes end of day mail/shipments for pick-up by Canada Post, Purolator and/or other couriers,
• Updates the Mail List System (MLS) as required either through returned mail, receipt of new mailing lists from clients or at the request of an external party,
• Keeps abreast of upcoming mail outs and uses proper judgment to select the proper mailing list and envelope size to complete bulk mail out requests,
• Communicates with the clients in order to ensure that Mail Services has all of the information and supplies to process the client’s request(s),
• Updates tracking tools, in a timely manner, to facilitate the collection of mail statistics
• Compiles mail statistics every month

• Unilingual English
• Reliability Clearance
• Strong detail orientation skills: i.e.: able to self-correct as required and to capture errors without being prompted.
• Strong multi-tasking skills: i.e. able to attend to several project requirements while maintaining focus on workload demand at hand.
• Communication skills both oral and written: i.e.: able to communicate effectively with peers.
• Experience in working with MS Office (Word and Excel). 
• Some standing, lifting, and reaching to put away and pull material and organize shelves several times daily. On occasion, lifts boxes weighing up to 20 pounds when working with files or mail