Job Description

Our client is hiring a Coordinator to provide administrative support for office operations, including facilities maintenance, security, inventory management, and corporate services.

• Location: On-site in Ottawa
• Schedule: Full-time, Monday to Friday, 7-hour workdays
• Contract duration: February 3, 2025, to August 1, 2025

Responsibilities

• Coordinate facility-related functions, including security pouches, access cards, mailroom operations, employee movements, and maintenance requests.
• Ensure storage areas, equipment, and supplies meet health and safety standards.
• Manage a high volume of service requests through a ticketing system and ensure timely completion.
• Supervise janitorial services to maintain cleanliness and hygiene standards.
• Assist with leasehold improvement projects, managing timelines, schedules, and liaising with external consultants.
• Prepare and process contracts, funding requests, invoices, and support budgeting and forecasting.
• Act as a Floor Warden, participating in evacuation and emergency procedures.
• Support employee onboarding and offboarding by managing access cards and assets.
• Assist with corporate security processes, including monitoring video systems, creating ID cards, and managing visitor systems.
• Perform additional duties as assigned.

Requirements

• Proficiency in Microsoft Office tools, including Excel, Word, Outlook, and SharePoint.
• Knowledge of facilities management, health and safety standards, and general administration.
• Strong interpersonal and customer service skills, with the ability to work effectively in a team.
• Self-starter with the ability to work independently and exercise good judgment.
• Experience in project management, service delivery, and problem-solving.
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities.
• Capability to address emergencies affecting the physical premises, such as unauthorized access, alarms, or theft.
• Currently valid Reliability level security clearance, at a minimum.

Assets:

• Proficiency in both official languages (English and French).
• Experience with service ticketing systems (e.g., Cherwell or similar platforms).
• Expertise in managing access badge systems or other facilities-related tools.
• Understanding of security screening processes, particularly within the Government of Canada.

This position is ideal for candidates with a background in facilities management and a focus on providing exceptional service and maintaining operational efficiency.