Job Description

Our client in the investment and regulatory industry is hiring an Administrative Assistant. This role provides specialized administrative and operational support to management and staff, including coordinating department-wide functions such as budget and financial reporting, event planning, and project coordination.

• Location: Downtown Toronto (hybrid; 2–3 days per week on-site)
• Pay rate: $34.06/hour
• Schedule: 7 hours/day, 35 hours/week
• Contract duration: 3 months, with potential for extension or permanent placement

Responsibilities

• Serve as the central point of contact for administrative matters, liaising with internal and external stakeholders.
• Provide comprehensive administrative support, including calendar management, travel arrangements, and email prioritization.
• Manage department-wide financial processes, such as budgeting, invoicing, expense reconciliation, and report preparation.
• Coordinate meetings and events, including scheduling, logistics, and material preparation.
• Create specialized documents, reports, and presentations by compiling and analyzing data.
• Support program and project administration, ensuring deadlines and service agreements are met.
• Lead process improvement initiatives for administrative procedures within the department. 

Requirements

• Post-secondary education in a related field, complemented by relevant courses.
• Experience providing senior administrative support in a professional environment, including event coordination.
• Strong organizational skills, with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent interpersonal and communication skills, with discretion and tact for sensitive matters.
• Attention to detail, problem-solving abilities, and a customer-service orientation.
• Familiarity with financial tracking, reporting, and relevant industry legislation is an asset.