Job Description

We are seeking a highly organized and proactive Executive Assistant and HR Administrator to join our client's team in Oakville. The ideal candidate is detail-oriented, an excellent communicator, and thrives in a dynamic environment where they can support both HR Operations as well as the Executive Leadership.

This is a full-time, permanent position that offers competitive compensation, paid benefits, 3 weeks' vacation, and more! Additionally, this position follows a hybrid work model, with three days per week required on-site at our client's Oakville office.

Responsibilities: 

Human Resources Support:

• Assist with recruitment processes, including posting job openings, coordinating interviews, and communicating with candidates.
• Support onboarding and orientation programs to ensure new hires integrate smoothly into the organization.
• Maintain accurate employee records and HR documentation, ensuring compliance with company policies and regulations.
• Assist in managing performance reviews, employee engagement initiatives, and recognition programs.
• Provide support for employee relations, benefits administration, and policy updates.

Administrative Support:

• Manage and maintain employee records, HR systems, and internal databases.
• Prepare reports, presentations, and correspondence related to HR activities.
• Serve as a point of contact for HR-related inquiries, providing timely and accurate information.
• Organize and schedule meetings, events, and training sessions.
• Offer support with reception duties as required.

Executive Support:

• Coordinate and manage the Executive’s calendar, including scheduling meetings, and appointments while prioritizing conflicting demands.
• Arrange travel logistics.
• Draft, proofread, and manage correspondence, reports, and presentations, ensuring timely and professional communication on behalf of the Executive.
• Assist with organizing company events, team-building activities, and other initiatives that foster a positive workplace culture.
• Organize Board meetings and off-site strategic events.
• Act as a liaison between departments to ensure smooth communication and task coordination.

Qualifications:

• Proven experience in HR Administrator, Executive Assistant, Office Manager or similar role.
• Familiarity with HR principles, practices, and compliance requirements.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and HRIS systems (preferred).
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills, with the ability to handle sensitive information confidentially.
• A proactive, problem-solving attitude with a focus on continuous improvement.