Job Description

Senior Billing Specialist

Indianapolis, IN | Hybrid | Direct Hire

Our longtime, trusted, and growing client is seeking a Senior Billing Specialist to join their Indianapolis office. This is a newly created role driven by continued growth within the firm and its revenue operations team. The Senior Billing Specialist will play a key role in ensuring accurate, timely, and compliant client invoicing while also serving as a mentor and resource to junior billing staff.

This position partners closely with attorneys, legal assistants, and accounting leadership and is ideal for someone who thrives in a fast-paced, detail-oriented, and collaborative environment.

Key Responsibilities

• Generate and process prebills in accordance with firm procedures and deadlines

• Interpret and apply complex billing instructions, seeking clarification as needed

• Ensure compliance with client billing guidelines, fee agreements, and firm policies

• Submit invoices accurately and timely, including ebilling submissions

• Maintain and update billing instructions and client details within the accounting system

• Troubleshoot and resolve billing discrepancies using available tools and resources

• Collaborate with attorneys, legal assistants, and accounting team members in support of revenue operations

• Respond to requests for billing history, payment status, and time/cost entry details

• Maintain strict confidentiality of firm and client information

• Take ownership of complex billing scenarios and assist in establishing best practices

• Contribute to process improvements and special initiatives

• Provide training, guidance, and mentorship to junior billing staff

Qualifications & Skills

• 5+ years of legal billing experience, including advanced ebilling

• Strong leadership, mentoring, and problem-solving abilities

• Advanced knowledge of ebilling vendor requirements and LEDES file formats

• Experience with complex billing arrangements (split billing, multi-payor, appeals, guideline compliance)

• Excellent written and verbal communication skills

• High level of accuracy, organization, and attention to detail

• Strong numerical and analytical skills

• Ability to manage multiple priorities in a deadline-driven environment

• Proficiency in Microsoft Office (Excel, Outlook, Word)

• Comfortable working in a hybrid environment, including use of Zoom

Preferred Experience

• Experience with SurePoint or Aderant legal management systems

• College coursework or degree in accounting or a related field (or equivalent experience)

Why This Opportunity?

• Newly created role with visibility and impact

• Hybrid schedule and collaborative team culture

• Opportunity to lead, mentor, and influence billing processes

• Stable, growing organization with a strong client-first philosophy

• Competitive compensation and long-term career growth

If interested, please apply ASAP or send your resume directly to Lauren Ballard, LBallard@rimrp.com.

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