Job Description

Job Title: Administrative Assistant
Location: Woodridge, NJ
Work Arrangement: Fully Onsite
Reports To: Director of Sales & Marketing and President
**Hours: Monday – Friday, 7:00 AM – 4:00 PM (1-hour lunch at 11:00 AM) - We are unable to consider candidates who cannot meet these hours requirements.**
Start Date: Targeted for mid to late April 2025

About the Role
We are seeking a highly capable Administrative Assistant to provide critical support to our executive team. This position is ideal for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys a mix of routine administrative work and higher-level tasks. While some duties are fundamental administrative responsibilities, this role also offers the opportunity to take on more complex projects and contribute meaningfully to the team’s efficiency.

Key Responsibilities
• Manage front desk operations, including answering phones, greeting visitors, and handling deliveries.
• Maintain and update ERP system data. Future projects and responsibilities may include tasks such as weekly updates to Pricing.
• Assist with digitizing and scanning documents, ensuring proper filing and accessibility.
• Support executives with ad-hoc administrative tasks and data entry in Salesforce and Tableau.
• Coordinate travel arrangements, including hotel bookings.
• Generate and enter sales reports on behalf of the sales team while they are on the road.
• Assist with financial audits by organizing documentation for review.
• Perform additional administrative tasks as assigned to improve workflow efficiency.

What We’re Looking For
• Experience: At least 5+ years of experience in an administrative support role; experience supporting executives is a plus.
• Skills: Strong proficiency in Microsoft Excel, CRM systems (Salesforce preferred), and ERP platforms.
• Work Ethic: Punctuality and reliability are essential. The position requires strict adherence to a 7:00 AM start time.
• Communication: Must be fluent in English, with strong verbal and written communication skills to collaborate effectively with the sales team.
• Personality: Even-tempered and adaptable, capable of handling shifting priorities without becoming flustered.
• Problem-Solving: Ability to take on additional responsibilities and proactively find solutions to administrative challenges.

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