Job Description

Responsibilities:

• Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month
• Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract.
• Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects
• Record invoices into accounting system
• Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
• Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash
• Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
• Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
• Assist project team with follow-up and collection of aging invoices
• Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
• Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
• Assist with monthly forecasting of billings and cash collections
• Special and ad hoc projects as assigned

Desired Skills and Experience:

• 4+ years of relevant experience in billing. Experience in a professional services firm is preferred.
• Fluent in French
• Experience with billing large scale major government agency projects is preferred.
• Bachelor’s Degree is preferred in Business or related fields.
• Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process
• Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages
• Strong written and verbal communication skills and the ability to multi-task
• Must be detail oriented with ability to work under pressure and within a team
  
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