Job Description

2026 Turnaround and Projects -Site Administrator

Our Offer to You:
Location: Various Locations Across Canada, including Alberta & New Brunswick
Schedule: Shutdown/Turnaround Work – Starting March 2026 with multiple projects available – work until October 2026
Compensation: Competitive wages, Benefits, Vacation Pay, DSP's accepted, LOA Available, Camp provided, Flights Offered

Why Work For Us
Stuart Olson is looking for Site Administrators to join our dynamic team for the busy 2026 turnaround season, running from March through late Fall at various client sites across Canada. These are site-based positions, ideal for local candidates; however, camp accommodations will be provided where needed. If you're organized, adaptable, and ready to support major industrial projects in a fast-paced environment, we want to hear from you. Apply today!

Responsibilities:

• Prepare electronic timesheets based on field timesheets
• Utilize Customer Relationship Management Systems based programs
• Reconcile payroll hours
• Update crew lists
• Resolve employee payroll issues
• Process paperwork for terminated employees
• Maintain employee files
• Prepare daily force reports
• Lem and Invoice
• Complete other administrative duties and reports as directed by the Project Manager and Site Supervisor

Qualifications:

• High school Diploma
• 2-4 years’ administrative construction experience
• CSTS 20
• H2S Alive (Energy Safety Canada)
• Advanced computer skills specifically in Microsoft Office and Customer Relationship Management Systems
• Highest standard of professional ethics, confidentiality and integrity
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges
• Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high-pressure environment
• Ability to forge, grow and maintain positive relationships
• Strong interpersonal, critical thinking, analytical and problem-solving skills
• Strong organizational skills, including effective prioritization and follow up
• Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
• Superior written and verbal communication skills
• Pre-access Drug and Alcohol test

Working Conditions 

• Working on Site Environment
• Personal safety equipment will be required, e.g. steel-toed safety boots

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets. 

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results. 

While we welcome all applications, only candidates being considered for an interview will be contacted directly. 

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted. 

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