Job Description

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This role is a unique combination of administrative responsibilities and accounting tasks, requiring proficiency in both areas. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and a solid understanding of basic accounting principles.

Responsibilities:

Administrative Support:

• Provide general administrative support, including managing phone calls, scheduling appointments, and coordinating meetings.
• Organize and maintain physical and electronic files, records, and documents.
• Assist with travel arrangements, expense reporting, and reimbursement processes.
• Handle incoming and outgoing correspondence, including emails, letters, and other documents.
• Maintain office supplies inventory and place orders as needed.
• Perform basic accounting tasks, such as data entry, reconciling bank statements, and processing invoices.
• Assist in the preparation and maintenance of financial reports, including profit and loss statements and balance sheets.
• Support accounts payable and accounts receivable functions, ensuring accuracy and timeliness.

Requirements:

• High school diploma or equivalent; additional education or certifications in accounting or finance is a plus.
• Proven experience in an administrative or accounting role.
• Solid understanding of basic accounting principles and practices.
• Proficiency in accounting software and MS Office applications, particularly Excel.
• Strong numerical aptitude and attention to detail.
• Excellent organizational and time management skills.
• Effective written and verbal communication abilities.
• Ability to handle sensitive and confidential information with integrity.
• Strong problem-solving and analytical thinking skills.
• Team player with the ability to work independently and prioritize tasks effectively.