Job Description

Roles and Responsibilities

• Provide project coordination and administrative support for the delivery of technology capital projects and programs.
• Work closely with BTS Project Managers to coordinate full project lifecycle activities, ensuring alignment with organizational goals and project timelines.
• Manage and report on project/program financials, including budget tracking, actuals, burn rates, and financial forecasting.
• Support contract administration processes, including development and maintenance of Statements of Work (SOWs), Requests for Information (RFIs), and Requests for Proposals (RFPs).
• Prepare and maintain project documentation, including Project Status Reports (PSRs), governance documents (e.g., Project Change Approvals and Specific Project Approvals), and other key deliverables.
• Coordinate project meetings, including scheduling, agenda preparation, and minute-taking.
• Assist in problem solving and recommending process improvements to project and program managers.
• Engage regularly with internal teams and cross-functional stakeholders to ensure project alignment and communication.

Qualifications and Skills

• Minimum 5 years of experience in IT project and/or program coordination.
• Proven experience managing project financials, including generating detailed and accurate financial reports.
• Demonstrated vendor contract coordination experience.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, including documentation and presentation preparation.
• Proficient in MS Office tools, particularly Excel (Advanced), Outlook, Word, PowerPoint, and Visio.
• Experience using Microsoft Project, SharePoint, and OneDrive for project management and collaboration.
• High attention to detail and accuracy in documentation and reporting.
• Ability to analyze and consolidate data from various sources to support informed decision-making.
• Experience working in a public sector organization or transportation environment is mandatory.
• Familiarity with multiple project management methodologies, including Waterfall, Agile Scrum/SAFe, and Kanban.
• Experience supporting large-scale technology capital projects or enterprise-level programs.

Education

• Post-secondary education in Business Administration, Information Technology, or a related discipline is preferred.