Job Description

Accounts Receivable Administrator
Location: Ottawa
Industry: Non-profit 

Our client, a nonprofit organization, is looking for an Accounts Receivable Administrator to join their Ottawa-based team for a 1-month on-site contract. Reporting to the Finance Director, you will manage invoice and EFT processing, bank deposits, account reconciliations, and maintain accurate financial records. This is an exciting opportunity for a detail-oriented professional eager to make an impact in the non-profit sector!

Primary Responsibilities

Accounts Receivable

• Ensure accounts receivable records are accurate and consistently updated
• Perform data entry tasks, including the setup of new customer profiles
• Accurately log all incoming payments
• Generate and distribute invoices to clients or funding bodies
• Identify and resolve discrepancies in internal billing
• Pursue outstanding payments to guarantee timely collections
• Prepare financial reports for various internal teams as requested
• Investigate and correct any irregularities in payment transactions

Program and Administrative Support

• Reconcile reimbursements from external funding programs (e.g., government subsidies)
• Conduct quarterly audits on supply usage and billing accuracy
• Oversee vehicle records, including insurance, renewals, and registrations
• Maintain an updated vehicle database and assist with cost analysis for leasing versus purchasing
• Handle corporate credit card applications and monitor account balances
• Provide general administrative support as needed

Skills and Qualifications

• Experience using Sage 300 for Accounts Receivable, Banking, and General Ledger functions
• Strong analytical skills with a keen eye for detail and problem-solving
• Ability to remain composed under pressure and meet strict deadlines
• Effective communication skills, including conflict resolution
• Highly organized, self-driven, and able to adapt to shifting priorities
• Advanced proficiency in Microsoft Office, especially Excel
• Solid understanding of GAAP and financial reporting standards
• Team-oriented with strong collaborative skills

Education and Experience

• Bachelor’s degree in commerce, finance, or a related field
• 2 to 3 years of experience in accounts receivable
• 1 to 2 years working with Sage 300
• Experience with payroll systems is considered an asset 
• Experience working in unionized or nonprofit settings is considered an asset

Work Environment

• Standard office environment with minimal physical labor
• Occasional lifting of items up to 50 pounds may be required
• Regular reaching, bending, and movement for filing and document management
• Prolonged use of computers expected
• Typical work hours are Monday to Friday, 9 AM to 5 PM, with some flexibility needed for deadlines or urgent matters