Contract

Accounts Receivable Administrator

Posted on 02 June 25 by Danielle Murray

  • Ottawa
  • $ - $30.00 per Hour
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Job Description

Accounts Receivable Administrator
Location: Ottawa
Industry: Non-profit 

Our client, a nonprofit organization, is looking for an Accounts Receivable Administrator to join their Ottawa-based team for a 1-month on-site contract. Reporting to the Finance Director, you will manage invoice and EFT processing, bank deposits, account reconciliations, and maintain accurate financial records. This is an exciting opportunity for a detail-oriented professional eager to make an impact in the non-profit sector!

 

Primary Responsibilities

Accounts Receivable

  • Ensure accounts receivable records are accurate and consistently updated
  • Perform data entry tasks, including the setup of new customer profiles
  • Accurately log all incoming payments
  • Generate and distribute invoices to clients or funding bodies
  • Identify and resolve discrepancies in internal billing
  • Pursue outstanding payments to guarantee timely collections
  • Prepare financial reports for various internal teams as requested
  • Investigate and correct any irregularities in payment transactions

Program and Administrative Support

  • Reconcile reimbursements from external funding programs (e.g., government subsidies)
  • Conduct quarterly audits on supply usage and billing accuracy
  • Oversee vehicle records, including insurance, renewals, and registrations
  • Maintain an updated vehicle database and assist with cost analysis for leasing versus purchasing
  • Handle corporate credit card applications and monitor account balances
  • Provide general administrative support as needed

 

Skills and Qualifications

  • Experience using Sage 300 for Accounts Receivable, Banking, and General Ledger functions
  • Strong analytical skills with a keen eye for detail and problem-solving
  • Ability to remain composed under pressure and meet strict deadlines
  • Effective communication skills, including conflict resolution
  • Highly organized, self-driven, and able to adapt to shifting priorities
  • Advanced proficiency in Microsoft Office, especially Excel
  • Solid understanding of GAAP and financial reporting standards
  • Team-oriented with strong collaborative skills

 

Education and Experience

  • Bachelor’s degree in commerce, finance, or a related field
  • 2 to 3 years of experience in accounts receivable
  • 1 to 2 years working with Sage 300
  • Experience with payroll systems is considered an asset 
  • Experience working in unionized or nonprofit settings is considered an asset

 

Work Environment

  • Standard office environment with minimal physical labor
  • Occasional lifting of items up to 50 pounds may be required
  • Regular reaching, bending, and movement for filing and document management
  • Prolonged use of computers expected
  • Typical work hours are Monday to Friday, 9 AM to 5 PM, with some flexibility needed for deadlines or urgent matters

Job Information

Rate / Salary

$ - $30.00 per Hour

Sector

Non-Profit

Category

Not Specified

Skills / Experience

Not Specified

Benefits

Not Specified

Our Reference

JOB-22377

Job Location