Job Description
Accounts Receivable Administrator
Location: Ottawa
Industry: Non-profit
Our client, a nonprofit organization, is looking for an Accounts Receivable Administrator to join their Ottawa-based team for a 1-month on-site contract. Reporting to the Finance Director, you will manage invoice and EFT processing, bank deposits, account reconciliations, and maintain accurate financial records. This is an exciting opportunity for a detail-oriented professional eager to make an impact in the non-profit sector!
Primary Responsibilities
Accounts Receivable
- Ensure accounts receivable records are accurate and consistently updated
- Perform data entry tasks, including the setup of new customer profiles
- Accurately log all incoming payments
- Generate and distribute invoices to clients or funding bodies
- Identify and resolve discrepancies in internal billing
- Pursue outstanding payments to guarantee timely collections
- Prepare financial reports for various internal teams as requested
- Investigate and correct any irregularities in payment transactions
Program and Administrative Support
- Reconcile reimbursements from external funding programs (e.g., government subsidies)
- Conduct quarterly audits on supply usage and billing accuracy
- Oversee vehicle records, including insurance, renewals, and registrations
- Maintain an updated vehicle database and assist with cost analysis for leasing versus purchasing
- Handle corporate credit card applications and monitor account balances
- Provide general administrative support as needed
Skills and Qualifications
- Experience using Sage 300 for Accounts Receivable, Banking, and General Ledger functions
- Strong analytical skills with a keen eye for detail and problem-solving
- Ability to remain composed under pressure and meet strict deadlines
- Effective communication skills, including conflict resolution
- Highly organized, self-driven, and able to adapt to shifting priorities
- Advanced proficiency in Microsoft Office, especially Excel
- Solid understanding of GAAP and financial reporting standards
- Team-oriented with strong collaborative skills
Education and Experience
- Bachelor’s degree in commerce, finance, or a related field
- 2 to 3 years of experience in accounts receivable
- 1 to 2 years working with Sage 300
- Experience with payroll systems is considered an asset
- Experience working in unionized or nonprofit settings is considered an asset
Work Environment
- Standard office environment with minimal physical labor
- Occasional lifting of items up to 50 pounds may be required
- Regular reaching, bending, and movement for filing and document management
- Prolonged use of computers expected
- Typical work hours are Monday to Friday, 9 AM to 5 PM, with some flexibility needed for deadlines or urgent matters