Job Description

• Develop Archival Finding Aids: Prepare detailed document descriptions and reference tools such as indexes, guides, bibliographies, abstracts, and microform versions to enhance accessibility and usability of archived materials.
• Process Work: Generate and refine process maps to support the development and continuous improvement of records management and archival procedures.
• Catalog and Index Information Assets: Systematically organize, classify, and index both physical and digital records to facilitate efficient retrieval and long-term access.
• Preservation and Conservation: Ensure the appropriate handling, storage, and preservation of materials to prevent physical deterioration and ensure longevity.
• Data Management and System Updates: Perform accurate data entry into records management systems and Excel-based tracking logs to maintain current and comprehensive inventory records.
• Information Analysis and Problem Solving: Apply critical reading and comprehension skills to assess content, identify organizational needs, and exercise sound judgment in the arrangement and classification of information.
• Quality Control and Document Review: Conduct thorough proofreading and content reviews to ensure documents meet standards for formatting, spelling, grammar, and compliance with organizational guidelines.

• A diploma or relative experience in Archives, Library, or Information Science Degree or Records Management.
• Theories, principles, methods, and practices of all areas within information management including records management, document management, IM security, IM systems and applications, data systems and tools, reporting and IM governance and standards.
• Information Security best practices, exposures, and mitigating techniques.
• Principles and practices of IM research and ability to recognize errors, use judgement and problem solving and records disposition methods.
• Knowledge of GoC/Shared Services Legislation, regulations, standards, and Government policies would be considered a strong asset.