Administrative Assistant

Posted on 26 May 25 by Michelle Tiainen

  • Toronto
  • $ - $
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Job Description

Our client located Downtown Toronto is currenly looking for an Administrative Assistant to join their team for a 6 month contract.  If you are looking to join and excellent team and organization, please aply today!

Key Responsibilities:

  • Prepare and distribute meeting materials and digital communications for senior leadership.

  • Provide day-to-day administrative assistance to multiple people leaders, including:

    • Calendar coordination and scheduling.

    • Task tracking and project support.

    • Backup support for the Executive Assistant as needed.

  • Reserve meeting rooms and coordinate teleconference/video conference logistics, including with external stakeholders.

  • Serve as a liaison with property management (e.g., submitting and following up on work orders).

  • Monitor, request, and reorder office supplies to ensure availability.

  • Maintain and update internal resources such as:

    • Staff directories and floor plans.

    • Filing systems for letters, memos, and reports.

    • Document templates and organizational directories.

    • Team SharePoint site, ensuring current meeting materials, project documentation, and announcements are available.

Stakeholder Collaboration:

  • Communicate and coordinate effectively with internal departments and external partners.

  • Collect updates from team members and ensure timely publication of relevant materials.

Correspondence & Documentation:

  • Log, track, and distribute incoming communications including letters, memos, and reports.

  • Perform quality assurance checks on outgoing documents for formatting and accuracy.

  • Generate document numbers and prepare cover letters as required.

  • Draft clear, professional documents and meeting minutes based on verbal or written inputs.

Data Management:

  • Accurately enter, track, and verify data from various source documents.

  • Process document control requests and help maintain organized, up-to-date records.

Job Information

Rate / Salary

$ - $

Sector

Public Transit

Category

Not Specified

Skills / Experience

Not Specified

Benefits

Not Specified

Our Reference

JOB-22282

Job Location