Job Description

Our client, a well-established regulatory body, is seeking a Strategic Planning Associate for a 3-month contract based in Toronto, with strong potential for an extension.

In this hybrid role, you will provide administrative, logistical, and project support for a new strategic plan, managing communications, coordinating meetings, and developing supporting materials aligned with organizational goals.

Roles and Responsibilities:

• Serve as the primary internal contact for the new strategic plan, handling inquiries, sharing updates and information across the organization, and escalating complex issues to leadership as needed.
• Provide administrative and logistical support for strategic planning activities, including scheduling meetings, arranging logistics, coordinating timelines, and developing and distributing materials.
• Collaborate on agenda development, attend workshops and events, and document key discussions and decisions through timely meeting notes.
• Coordinate logistics for workshops and engagements, including surveys, focus groups, and interviews, preparing and sending invitations and related communications.
• Assist in developing reports, presentations, and briefing materials for strategic initiatives.
• Collaborate with internal and external partners to align strategic planning activities with governance and regulatory requirements, drafting updates and escalating issues to the manager as needed.

Qualifications and Skills:

• Successful completion of a post-secondary degree or diploma.
• A minimum of three years of experience in a similar project administration role.
• Strong planning and organizational abilities, with experience coordinating strategic planning activities, managing timelines, and providing effective meeting support.
• High attention to detail in scheduling, logistics, and administrative tasks, with proven methods for organizing and tracking complex information.
• A client-focused approach with the ability to assess needs, follow up effectively, and maintain professional interactions.
• Excellent verbal and written communication skills, with experience tailoring messages for diverse audiences in various formats while respecting confidentiality.
• Highly flexible and adaptable, with a demonstrated ability to adjust to changing priorities.
• Advanced proficiency in Microsoft Office Suite (Word/Excel/PowerPoint), Acrobat Pro, and collaboration tools including SharePoint, Zoom, OneDrive, and MS Teams.