Job Description

Program Coordinator (5-Month Contract)
Location: Fully Remote (GTA-based preferred)
Contract Duration: June 15 – Mid-November
Hours: Monday to Friday, 8:30 AM EST – 5:00 PM EST (37.5 hours/week)

About the Role:
We’re seeking a detail-oriented Program Coordinator to join a collaborative, high-performing team within a regulatory body that protects the public by licensing immigration consultants. This fully remote, 5-month contract covers the remainder of a maternity leave, providing key administrative and program support. This is a high-impact, gateway role with comprehensive onboarding and strong peer support throughout the contract.

Key Responsibilities:

• Process applications and registrations for educational programming.
• Review submissions for completeness and follow up on missing documentation.
• Maintain and update program-specific databases; generate reports as needed.
• Draft and distribute communications, including program calendars and updates.
• Support accreditation review processes and coordinate with internal teams.
• Respond to inquiries and escalate complex issues as required.
• Provide administrative support such as inbox management, scheduling, and meeting preparation.

Qualifications:

• College diploma.
• 1–3 years of administrative experience (public sector or regulatory preferred but not required).
• Proficient in Microsoft Excel (above basic, including pivot tables, sorting, and filtering) and Outlook.
• Strong communication and organizational skills.
• Bilingual (English/French) is an asset but not required.
• Must be able to pass a background check upon hiring.

Why Join Us:

• Meaningful work in a regulatory organization with a strong public mandate.
• Fully remote work environment with limited to no on-site expectations.
• Supportive and team-driven culture with robust onboarding and mentorship.

Interview Process:

• One virtual interview