Job Description

Our client in Kitchener is seeking meticulous and organized Filing Clerks to join their team for a short-term, full-time and part time contracts. This role is essential in ensuring their physical filing system is maintained, updated, and organized efficiently.

Location: Onsite in Kitchener

Hours: Full-Time (37.5 hours/week) and Part-time (24 hours/week)

Duration: 6-8 Weeks Contract

Key Responsibilities:

• Organize and maintain physical files and records systematically.
• Sort, classify, and file documents according to established guidelines.
• Retrieve and provide documents upon request from authorized personnel.
• Ensure the accuracy and completeness of filed records.
• Prepare files for archiving and assist with records management tasks.
• Regularly check files for proper placement and adherence to filing protocols.
• Perform routine clerical duties such as scanning, copying, and mailing documents.
• Assist in creating an inventory of files and ensuring easy access and retrieval.
• Follow confidentiality and data protection policies rigorously.
• Communicate effectively with team members and other departments regarding filing needs.

Requirements:

• High school diploma or equivalent.
• Previous experience in a clerical or administrative role, preferably with a focus on filing.
• Strong organizational skills and attention to detail.
• Ability to handle physical tasks such as lifting and moving files.
• Excellent time management and the ability to prioritize tasks effectively.
• Proficiency in basic computer applications (e.g., Microsoft Office).
• Reliable and able to work independently with minimal supervision.
• Good communication skills and a team player attitude.
• Understanding of confidentiality and data protection principles.
• Compliance with applicable vaccination policies (proof of vaccination required).
• Successful completion of a criminal background check (please note - candidates are responsible for the cost).