Responsibilities

Budgeting & Financial Planning

• Develop annual operating and capital budgets aligned with organizational goals
• Monitor and analyze budget performance; report on variances and recommend corrective actions
• Prepare multi-year financial forecasts and detailed cash flow projections

Accounting & Record Keeping

• Maintain accurate general ledger accounts and financial records
• Record and reconcile all financial transactions, including revenue, payables, receivables, payroll, and banking
• Ensure compliance with Generally Accepted Accounting Principles (GAAP)

Financial Reporting

• Prepare timely monthly, quarterly, and annual financial statements
• Create customized financial reports for board meetings, stakeholders, and internal leadership
• Complete government funding and regulatory financial reports

Regulatory Compliance

• File applicable federal, provincial, and municipal tax returns
• Ensure nonprofit reporting compliance
• Monitor regulatory updates and changes impacting the sector

Audit Coordination

• Coordinate annual external audits or financial reviews
• Maintain and monitor internal control systems; address any audit findings

Risk Assessment & Mitigation

• Oversee insurance coverage and risk management policies
• Develop fraud prevention and detection measures
• Implement and monitor effective internal controls

Cash Flow Management

• Manage day-to-day cash flow and ensure adequate liquidity for operations
• Forecast cash requirements for operational and programmatic needs

Banking Relationships

• Maintain and manage relationships with financial institutions
• Review and optimize banking services and associated fees

Policy Development & Oversight

• Develop and update financial procedures and internal control policies
• Ensure adherence to best practices in financial operations

Payroll & Benefits

• Oversee payroll processing and benefits administration in compliance with applicable legislation

Technology & Systems Management

• Manage financial software systems (e.g., Sage 300)
• Implement technology solutions to improve efficiency and reporting

Board & Committee Support

• Collaborate with the Board of Directors and the Finance Committee
• Provide financial education, updates, and insights to support strategic decision-making

Qualifications

Education/Designation

• CPA designation or actively working toward designation

Experience

• Minimum 5 years of progressive experience in a hands-on financial management role, preferably in the not-for-profit sector
• Experience supervising or leading a small finance team

Technical Skills

• Proficiency in Financial Accounting Systems, with a strong preference for Sage 300
• Advanced Microsoft Office skills (Excel, Word, Outlook, PowerPoint)
• Strong working knowledge of Ontario Health (OH) and Ministry of Health (MOH) reporting requirements (OHRS, MIS, SRI)

Core Competencies

• Excellent analytical, problem-solving, and decision-making skills
• Strong organizational skills and meticulous attention to detail
• Effective interpersonal and communication skills, both verbal and written
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong understanding of internal controls, risk management, and financial policy development