Job Description

Our client in the healthcare industry is hiring a Medical Administrative Assistant to support the OBGYN department at their hospital. This role involves coordinating bookings, managing requisitions, handling communications, and providing administrative support to a passionate and supportive team. The ideal candidate is highly organized, and proactive, excelling in multi-tasking, email/phone communication, and calendar management.

•  Location: Fully on-site in Downtown Toronto
• Compensation: $23–$25 per hour
• Schedule: Monday to Friday, 7.5-hour workday
• Contract: 11 weeks, with the potential for extension up to 12 months

Key Responsibilities:

• Act as the first point of contact for inquiries from hospital staff

• Coordinate labor & delivery bookings, patient referrals, and requisitions

• Manage high email & phone traffic, ensuring timely responses and follow-ups

• Assist with monthly meeting coordination and minute-taking for department leadership

• Support research teams by gathering and organizing information

• Provide occasional assistance with event coordination, including room setup and refreshments

• Handle multiple administrative tasks, such as calendar management, appointment scheduling, minute taking, and document preparation

• Work extensively with MS Office (Excel, PowerPoint, Word) and hospital booking tools

Qualifications & Requirements:

• Minimum 3 years of administrative experience in a healthcare setting

• Post-secondary education (college/university level)

• Knowledge of medical terminology and patient care processes

• Experience managing high/low-risk patient priorities

• Proficiency in MS Office Suite and scheduling/booking systems

• Exceptional organizational, communication, and coordination skills

• Ability to handle a fast-paced, multi-tasking environment

• Emotionally intelligent, patient, and proactive

• Willingness to undergo an immunization check