Our reputabl client in the legal sector is seeking a fulltime Legal Administrative Assistant to join their team! In this role, you’ll have the opportunity to work with one of our Litigation Partners and an Associate.

This is a hybrid role (3 days a week in office) based out of their downtown Toronto office.

Roles and Responsibilities

• Legal Document Production & Management; drafting pleadings, affidavits of service, motion records and factums through Automated Civil Litigation (ACL)
• Liaising with court contacts and filing documents through the Justice Services Online (JSO) portal
• Coordinate the commissioning of Affidavits
• Email and Calendar Management; maintain a bring forward system and proactively prepare materials
• Organizing travel for conferences and affiliated expenses
• Client File Management & Practice Activities
• Accounts/Billing & A/R Financial Management
• Marketing & Business Development Support
• General Administrative Support

Qualifications and Skills

• 3+ years of experience working in Litigation as a Legal Administrative Assistant (or a combination of education and experience)
• Familiarity with documents specific to litigation
• Familiarity with scheduling hearings and examinations and affiliated process
• Familiarity with other jurisdictional filings and procedures
• Experience with JSO, ACL and CaseLines is an asset
• Experience in class action lawsuits, investigations and product liability is an asset
• Law Clerk/Paralegal Diploma is an asset
• Strong experience with calendar and legal practice management
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Able to learn and utilize various software programs utilized by the Firm
• Comfortable in an environment of continuous learning with on-going formal and self learning opportunities
• Solution oriented with sound judgement to make informed decisions
• Excellent verbal and written communication skills, with the ability to use discretion when dealing with confidential information
• Solid organization and time management skills
• Strong attention to detail and commitment to producing quality work
• Professional, responsive, friendly, and able to build productive relationships