Our client in the property management industry is on the lookout for a seasoned, dynamic, and meticulous individual to become a vital part of our accounting team as an Accounts Payable/Receivable Administrator at their Head Office in downtown Toronto. This role presents a fantastic chance for growth and skill development for someone who is conscientious, excels in teamwork, and harbors a keen interest in the real estate sector

Roles and Responsibilities

Accounts Payable Responsibilities:

• Manage the entire accounts payable process from start to finish.
• Establish and maintain vendor files and contact details using MRI software.
• Collaborate with site offices to ensure accurate and timely processing of invoices.
• Address accounts payable issues by liaising with suppliers and expediting outstanding invoices.
• Perform invoice matching, batching, and coding, ensuring accuracy in site office coding.
• Support year-end audits by preparing necessary supporting documentation.
• Process supplier invoices on a daily basis, including sorting, coding, and inputting into MRI.
• Organize and file all processed payables.
• Receive and handle customer invoices efficiently.
• Handle stop-payment requests when necessary.
• Oversee regular cheque issuance processes.
• Respond to internal and external inquiries related to invoices and accounts payable matters.
• Upload and scan invoices into MRI web.

Accounts Receivable Responsibilities:

• Conduct reconciliation of tenants’ accounts and furnish relevant supporting documentation.
• Collaborate with other teams to handle chargeback invoices for tenants.
• Assist the Property Management Group in the billing and collection process, addressing all tenant inquiries concerning receivables.
• Prepare necessary revenue and accounts receivable reports.
• Aid in processing year-end CAM/Tax billing.
• Provide support to property administrators regarding cash/EFT/PAD receipts.
• Review and analyze tenants’ accounts receivable, communicating with property managers regarding collection, bad debt allowance, and write-offs.
• Process NSF payments efficiently.
• Assist Property Accountants in compiling monthly/quarterly reporting packages and budgeting.
• Support reconciliation processes for GST/HST/QST.
• Generate up-to-date tenant statements for property managers.
• Ensure the accuracy of all monthly charges in the accounting system (Lease Admin, Lease Profile), including the annual update of CAM/Tax rental advice notices.
• Perform additional tasks as assigned by the Manager.

Qualifications and Skills

• Strong attention to detail with the ability to organize/manage multiple tasks and meet deadlines in a demanding work environment.
• Excellent communication skills with the ability to write detailed reports.
• Excellent computer skills with a proficiency in MS. Office (particularly Excel).
• Minimum two years working experience as Accounts Receivable/Revenue Coordinator or Accounts Payable Clerk
• Strong understanding in CAM/ Tax reconciliations.
• Ability to understand and interpret retail lease agreements.
• Experience in real estate accounting and knowledge of MRI are major assets