Job Description

Our client working within renewable energy manufacturing is seeking an Administrative and Financial Assistant to join their team on a full time, permanent basis in Ottawa. This role involves handling administrative tasks and financial duties such as processing invoices, managing payments, and keeping financial records up-to-date. 

Responsibilities:

• Organize and file vendor invoices electronically into the accounting system
• Prepare weekly payment lists for manager approval
• Process payments in our banking system and ensure manager review
• Process utility bill payments through the banking portal
• Record payments accurately in the accounting system
• Gather and reconcile credit card statements with invoices
• Remind personnel to submit expense claims
• Review and approve expense claims
• Track personnel vacation allowance bi-weekly
• Handle ad hoc tasks as assigned
• Manage reception duties, including answering calls
• Handle incoming and outgoing mail
• Maintain office facilities and coordinate repairs
• Book meeting venues and manage company cell phone plans
• Assist with various administrative tasks as needed

• 2-3 years experience working in Accounts Payable
• Strong written and verbal communication skills
• Strong attention to detail with a high level of accuracy
• Completed post secondary education within Finance or Accounting