Job Description

• Provide comprehensive clerical support.
• Regularly interact and liaise with stakeholders to facilitate smooth communication and workflow within the department.
• Engage with the Manager of Communications to ensure alignment with department goals and strategies.
• Serve as a liaison between unionized workers and support staff within the Communications team.
• Handle payroll data entry for unionized staff, ensuring accuracy and timeliness.
• Perform financial duties including reconciling invoices and ordering materials as required.
• Track apprenticeship hours accurately to support training and development within the department.
• Execute data entry tasks with high accuracy and efficiency, maintaining department records and databases.

• 1-2 years of experience with payroll data entry
• Experience with payroll processing and understanding of basic payroll principles.
• Familiarity with data entry practices and the ability to manage large sets of data accurately.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with financial processes, including invoice reconciliations.
• Proven ability to order materials and manage inventory effectively.
• Preferred experience with Maximo, SAP, and IFS systems for asset management and financial operations.
• Strong communication skills and the ability to interact effectively with a range of stakeholders, from supervisors to unionized workers.
• Ability to work independently with minimal supervision and as part of a team to meet departmental goals.