We are seeking a highly organized and detail-oriented individual to join our client's team as an Administrative Assistant.

In this role, you will provide vital administrative support to the property management development team, ensuring the smooth operation of daily activities.

This is a 6-month contract with the possibility of extension. Additionally, our client is currently operating in a hybrid model requiring 4 days a week in office in downtown Toronto.

Responsibilities:

• Coordinate, organize and maintain daily calendar and schedule of events for the Senior Vice President by scheduling appointments and prioritizing responsibilities to ensure operational efficiency
• Coordinate travel arrangements including scheduling flights, hotel and car rental bookings for Senior Vice President and team
• Prepare, edit and format highly confidential documents including, but not limited to, correspondence, reports, presentations, and agreements in a timely and accurate manner
• Process invoices and employee expense reports for Senior Vice President and team
• Provide and maintain courteous, professional and efficient service to internal and external clients by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
• Organize and maintain filing system by ensuring all materials are securely filed on a timely and accurate basis so that documents are readily available and easily retrieved when necessary

Qualifications:

• Minimum of 3-5 years of experience in administrative roles supporting multiple managers.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Certificate/diploma in Office Administration

Benefits:

• Competitive salary and benefits package (specify benefits offered by the company).
• Opportunity to work in a fast-paced and dynamic environment.
• Be part of a growing and reputable property management company.