Job Description

Our client in the Aerospace and Defense industry is seeking an Administrative Assistant to join their new office space in Dartmouth, NS. This position will be full-time permanent, and will be a fully onsite position. If you are looking to join a strong team and innovative environment, apply today!

Responsibilities: 

• Serve as the initial contact for at the reception area, providing support to the Site Manager, GM, and staff.
• Comply with company visitor access control policy.
• Schedule and confirm appointments as necessary.
• Respond to electronic inquiries.
• Welcome individuals and direct them to appropriate contacts or service areas.
• Enter data into systems.
• Manage documents.
• Book conference rooms.
• Make travel arrangements.
• Handle expenses.
• Maintain positive relationships with external contacts.
• Perform various document management tasks such as filing, mailing, photocopying, and word-processing.
• Create and update simple spreadsheets.
• Maintain office equipment and coordinate repairs when necessary.
• Organize and oversee daily operations of the office, including meeting room bookings and arranging lunches.
• Generate and process purchase orders, collaborating with procurement when needed.
• Demonstrate knowledge of relevant document management systems and ensure compliance with quality standards.
• Maintain a clear understanding of Health, Safety & Environment requirements in the workplace and actively promote a safe office environment.

Requirements: 

• Minimum 3 years of experience working in a similar Administrative position. 
• Excellent written and oral communication skills.
• Strong attention to detail and time management skills.
• Proficient on MS Office Suite.
• Ability to work with Confidential documents and knowledge of how to store such documents.
• Must be eligible for Reliability Security Clearance.